Immutable archive
Every email is securely archived and protected from tampering. Duplicate messages are automatically ignored, while problematic emails are safely isolated without interrupting the archive.
Years of decisions, commitments and business relationships live in your employees’ inboxes. When they leave, that knowledge often leaves with them. HandoverMail securely stores important emails, preserves the knowledge behind them and automatically creates clear, practical handover notes for anyone who needs them. Every claim links back to the message it came from.
Choose how you want to archive email. Archive a mailbox when someone leaves, or keep your entire team continuously archived. Every mailbox can be managed individually and updated whenever your needs change.
When an employee leaves, someone simply starts the archive. HandoverMail securely captures the mailbox, creates a complete handover, shares it with the right people and locks the archive when everything is finished.
HandoverMail can automatically archive mailboxes on a schedule you choose. It captures only what’s changed since the last archive, updates the existing record and logs every run in a complete audit trail.
Manage every mailbox from a single dashboard. Filter by status, archive mode or team, open any mailbox to view its history and manage it from one place.
| Mailbox | Mode | State | Last change | Actor | Next |
|---|---|---|---|---|---|
| j.doe@bank.example | mode b · auto | ACTIVE | 02:00 UTC · +214k msgs | scheduler | in 4h 12m |
| r.okoye@bank.example | mode a · exit | RUNNING | 18m ago · exit run started | l.adaji@bank · admin | eta 3h 42m |
| m.eze@bank.example | mode b · auto | FAILED | 2h ago · oauth token expired | scheduler | retry queued |
| a.balogun@bank.example | mode b · auto | PAUSED | yesterday · manual pause | l.adaji@bank · admin | until resume |
| jane.doe@bank.example | mode a · exit | SEALED | Feb 20 · release LTS 4.2 | r.okoye@bank · sign-off | terminal |
| ops-newhire@bank.example | — unassigned | NEW | 3d ago · directory sync | system | assign scope → |
Browse email conversations, read messages and view attachments from a single screen. Everything is read-only and every action is recorded in the audit trail.
Confirming the two-week extension from CBN. The revised filing is now due Feb 28, 2026. Please make sure the annexure A revisions land in the pack before we send.
Also — the auditors flagged the classification note; I’ll draft a reply and cc you both before the end of the week.
Two attachments below: the revised annexure and the classification worksheet Rita’s team just finalised.
Each transition on every mailbox is an append-only row: timestamp, actor, prior state, next state, reason. The log itself is signed. If a regulator asks who paused what and why, the answer is one query away.
append-only · signed · queryable
HandoverMail helps organisations preserve the knowledge locked away in employee inboxes. Archive email, search years of conversations, generate AI powered handovers and securely export data from a single platform. Whether you use our cloud service or run it on your own infrastructure, the experience is the same.
Every email is securely archived and protected from tampering. Duplicate messages are automatically ignored, while problematic emails are safely isolated without interrupting the archive.
Import years of email history, even from very large mailboxes. Long-running imports automatically resume from where they left off, so you never have to start again.
Quickly find information using keyword or AI powered semantic search. Search results always respect permissions, retention policies and legal holds.
HandoverMail identifies important decisions, commitments, action items and open questions from email conversations. Every insight links back to the original emails, so you can always verify the source.
Generate handover notes from real email conversations, review them with the right people and approve them with confidence. The supporting emails are always just one click away.
Manage retention policies, place mailboxes or messages on legal hold when required and export archives with a complete audit trail for compliance, investigations or migration.
From mailbox to handover in four simple steps. Each stage works independently, so if one step needs attention, the archive continues safely without starting over.
Connect your email provider, choose the mailboxes and date range, then start the import.
Emails are securely archived, grouped into conversations and indexed so they’re easy to search later.
AI identifies important decisions, commitments, action items and open questions. Every insight links back to the original email for verification.
Generate a handover from real email conversations, review the supporting evidence, approve it and share it with the people who need it.
Built on evidence, not assumptions. Every insight is backed by the original email. If it can’t be traced to a source message, it isn’t included in the handover.
Choose our fully managed cloud service or deploy HandoverMail on your own infrastructure. Every feature is available in both editions, so you are choosing where it runs, not what you get.
Get started in minutes while we manage the infrastructure for you.
Designed for organisations that need complete control over their infrastructure and data.
Your email flows in from the systems you already use, becomes a secure archive and comes out as knowledge people can act on. Select any part of the diagram to see what it does.
Choose your preferred data region during setup. Your emails, attachments, AI knowledge, backups and audit logs are all stored there. If any service ever needs to process data outside your chosen region, we will tell you exactly what, why and where, before you enable it.
Need even greater control? Dedicated deployments give you stricter data isolation, while self-hosted deployments keep everything entirely within your own infrastructure.
Book a session with our engineers. We will import a mailbox, search the archive, and generate a handover from real email conversations so you can see exactly how it works. Every insight is backed by the original emails.